Preservation Emergency Plan | Preservation Tool

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Step 1

Complete the preservation record

Work from observation and documented sources. Label memories, estimates, and unresolved questions clearly.

Emergency contacts and authority

Venue, archive, or collectionPlan ownerLast reviewedEmergency services, owner, manager, insurer, utility, restoration, preservation professional, and key staff contactsWho can authorize entry, shutdown, relocation, spending, and public communication

Risks and priorities

Most likely hazards: fire, water, wind, heat, freeze, mold, pests, theft, vandalism, cyber loss, or sudden closureLife-safety, evacuation, shutoff, and reentry procedures—reference official plans rather than improvising hereHighest-priority records, objects, equipment, and spaces after people are safeEmergency supplies and where they are stored

Response and recovery

Immediate documentation: photographs, incident log, witnesses, insurance notice, and chain of custodyTemporary relocation, drying, freezing, isolation, security, and professional-salvage contactsDigital backup access and restoration processPublic communication lead and approved holding informationPeople and emergency responders take priority over buildings, records, objects, or business continuity.No one will enter an unsafe area or attempt hazardous salvage without qualified direction.Training, drill, supply-check, and annual review schedule

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From the Preservation Field Center

Use the complete field method.

This practical form belongs to the selective Preservation Toolkit. Review the field center for oral history, evidence, rights, safety, stewardship, and responsible storytelling context.

Open the Preservation Toolkit Open the Field Center

Permitted use

You may complete, print, and use this tool for your own venue, act, teaching practice, organization, or personal planning. Free access does not place the content in the public domain. Do not resell, republish, scrape, or distribute the blank templates as your own product.