APPENDIX C

The Advance Checklist, Each Side

What the musician confirms, and what the owner confirms, in the days before the show.

Chapter Seventeen covered the advance — the pre-show confirmation, a few days out, that turns a booking into a plan. This appendix lays it out as a two-column checklist so each side can run its own list and make sure the other side’s matches. A fillable, check-it-off companion accompanies this appendix.

Topics are aligned across the two columns on purpose: when both sides have checked the same line, the show is advanced. Anything left blank is a question to ask before the day of.

COMPANION TO APPENDIX C

The Advance — Check-It-Off List

Run your side before every show. Confirm the other side has run theirs.

THE MUSICIAN’S ADVANCE

☐ Schedule. Set times, set length, and curfew confirmed.

☐ Address & Access. Venue address, the load-in door, and parking.

☐ The Money. Fee and structure confirmed; settlement method and time clear; deposit received if any.

☐ Sound. Is the PA and an engineer provided — and what do I bring?

☐ Backline. What the room provides versus what I haul in.

☐ Stage Plot. Stage plot and input list sent ahead.

☐ Hospitality. Green room, drinks, and meals confirmed (the rider).

☐ Lodging. Lodging confirmed, if it was promised.

☐ Merch. Table, who sells, any venue cut, and the sales tax (Appendix G).

☐ Promotion & Billing. The show is advertised, billing is right, and assets are sent.

☐ Guest List. My guest list sent; my comp count known.

☐ Day-Of Contact. I have the venue’s day-of cell number.

☐ Cushion. Travel time planned with a cushion to arrive unhurried.

☐ Getting Paid. Anything I must provide to get paid (a W-9?) is handled.

THE OWNER’S ADVANCE

☐ Schedule. The act’s set times, length, and curfew locked.

☐ Address & Access. Load-in access and parking ready for the act.

☐ The Money. Deal terms confirmed; settlement cash or check ready for the night.

☐ Sound. PA and sound engineer scheduled.

☐ Backline. The backline the room is providing is confirmed and working.

☐ Stage Plot. Stage plot and input list received from the act.

☐ Hospitality. Hospitality ready per the rider (Appendix D).

☐ Lodging. Lodging arranged, if it was promised.

☐ Merch. Merch space set; the cut and sales-tax handling are clear.

☐ Promotion & Billing. Promo done — listings, socials, posters — and billing is correct.

☐ Guest List. The act’s guest list received; comps set at the door.

☐ Day-Of Contact. I have the act’s day-of cell number.

☐ Staffing. Door, bar, and security staff scheduled.

☐ Compliance. PRO/licensing covered (Chapter Thirty); TABC, age, and security covered.