Field entries autosave privately in this browser after changes. Wait for the “Saved locally” confirmation before closing the page.
Free practical tool · Volume 2
The Week-Of Advance Sheet
Free, fillable and printable worksheet / template adapted from Appendix C · Advance Sheet and Night-Of Runsheet Templates of Keep ’Em Coming Back, Volume 2.
Worksheet / templateMusic-night teamsVolume 2
Illustrated step-by-step guide · Worksheet
How to use this tool
Confirm week-of show details, contacts, arrival timing, production needs, hospitality, settlement, and responsibilities before show day.
1Why: Confirm week-of show details, contacts, arrival timing, production needs, hospitality, settlement, and responsibilities before show day.
2Steps: 6 illustrated directions using this tool’s actual fields and controls.
3Finish: Print / Save PDF and Save / export.
Why use it
Confirm week-of show details, contacts, arrival timing, production needs, hospitality, settlement, and responsibilities before show day.
It turns the week-of advance into a repeatable process that another worker can understand and use.
Have these ready
- Complete in the days before the show. One per show. (Ch. 23, 24, 25)
- Show/night name
- Date
- Day owner / show runner
- Artist(s)/act(s)
- Artist contact (day-of cell)
- Agreement signed and on file
- Crew call / staff in
Follow these steps
1 Understand the purpose
Read what the tool is for, when it should be used, and any important use information before entering data.
2 Enter the starting information
Complete the first fields using current, specific information rather than guesses whenever verified information is available.
3 Complete the working details
Move through the next section and enter the operational, financial, staffing, timing, or descriptive details the tool requests.
4 Finish the remaining sections
Complete the final fields, notes, approvals, follow-up items, or comparisons needed for a usable finished record.
5 Review and revise the result
Read the completed form, calculation, preview, or working record. Correct missing details and test different entries when the tool supports live results.
6 Save and finish the work
Wait for the local save confirmation. Then use the available print, PDF, export, copy, or save controls to keep the finished version.
Everything this tool can do
- Capture Complete in the days before the show. One per show. (Ch. 23, 24, 25), Show/night name, Date, and Day owner / show runner
- Document Artist(s)/act(s), Artist contact (day-of cell), Agreement signed and on file, and Crew call / staff in
- Organize ____, Artist load-in, Soundcheck, and Doors
- Review Support / opener set, Headline set, Curfew / last call, and Out / load-out done
- Record Sound engineer, Door staff, Bar staff, and Security
- Compare Host / MC, Content capture, Backline provided by venue, and Artist’s tech needs / input list / stage plot received
- Compare Special production (lights, fog, extra PA, etc.), Power / stage / layout notes, Green room / artist space, and Drinks / drink tickets
- Compare Food / meals, Parking / load-in access, Guest list / comps, and Promotion status (what’s gone out)
- Compare Tickets sold / projected draw, Day-of posts planned, Capture plan (who shoots what), and Press / photographer attending
- Compare Pay model and amount owed, Cover charge, Payment method / who pays out / when, and Additional notes
- Use the tool’s finishing controls: Print / Save PDF, Save / export, and Clear form
- Autosave the tool’s field entries privately in the current browser after changes
- Reopen the local draft on the same browser and device through Saved Work or the tool page
- Reopen the saved field entries on the same browser and device, then review or regenerate the finished result
Common mistakes to avoid
- Starting without the source information, current prices, dates, names, or policies needed for the fields.
- Treating an estimate, draft, or planning result as a verified fact without checking the underlying information.
- Leaving required sections blank when the finished record will be used by another person or shift.
- Closing the page before the local save confirmation appears.
- Using the clear, reset, or new-copy control before saving the current finished work.
How saving, reopening, exporting, and printing work
Reopen this tool on the same browser and device through Saved Work. Browser drafts are not automatically synchronized to another phone or computer.
Opens the polished print workflow. In the browser print window, choose Save as PDF or select a printer.
Creates a separate portable completed copy through the browser or device save workflow. The exported copy will not update when the browser draft changes.
Removes or resets working entries. Save, export, copy, or print the current work before using this control.
Tool-specific note: The working fields save locally after changes. Reopen this tool on the same browser and device—or open it through Saved Work—to continue. A printed, exported, copied, or PDF version is a separate finished copy and does not update automatically when the browser draft changes.
What the browser draft keeps: the entries in the tool fields. A generated calculation, preview, copied summary, exported file, or PDF is a separate result and may need to be reviewed or regenerated after reopening.
After reopening: review the restored fields, confirm dates and assumptions are still current, and regenerate or recheck the finished result before using it.
Browser-local drafts remain on this browser and device unless a separate synchronization feature explicitly says otherwise. Do not place sensitive or confidential information in a shared browser.
Before you print or use this Tool
Step 1
Fill out the form
Type directly into the boxes and check any items that apply.
Finished?
Print or save this form
From the free book library
Read the complete source and context.
This working version preserves the source’s terminology and structure while making it easier to complete. Read the original appendix and related chapters before relying on the tool.
Permitted use
You may complete, print, and use this tool for your own venue, act, teaching practice, organization, or personal planning. Free access does not place the content in the public domain. Do not resell, republish, scrape, or distribute the blank templates as your own product.